The Official Accounting & Advisory Partner of Virginia Youth Soccer Association

The Manay CPA & VYSA Partnership

The Virginia Youth Soccer Association has named Manay CPA its Official Accounting, Audit, Tax & Business Advisory Partner. The partnership reflects VYSA's commitment to sound financial stewardship, organizational excellence, and delivering meaningful value to its member clubs. Beyond supporting VYSA's own financial operations, it opens the door for clubs throughout Virginia to access trusted financial expertise, educational resources, and preferred pricing on a variety of accounting and advisory services — plus practical guidance for both organizations and the individuals who lead them. VYSA serves more than 120,000 players, coaches, referees, administrators, and volunteers, and this partnership is designed to strengthen the organizations that support them.

Why Financial Stewardship Matters for Clubs

Strong organizations are built on strong governance and sound financial management. As a club grows, so does the complexity of its finances: membership dues, sponsorships, tournament revenue, grants, coaching stipends, and facility costs all have to be tracked, reported, and reconciled. Boards are usually made up of dedicated volunteers who care deeply about the game but may not have professional accounting backgrounds. Putting the right financial foundation in place lets those volunteers focus on developing players while a trusted partner handles compliance, reporting, and strategy.

Form 990 — Nonprofit Compliance

Most youth sports clubs are organized as tax-exempt nonprofits, which means an annual Form 990 filing with the IRS. The 990 is more than a tax form — it's a public disclosure of a nonprofit's finances, governance, and activities, and it directly affects an organization's credibility with members, sponsors, and grant-makers. Missing filings can jeopardize tax-exempt status, and reinstatement is costly and time-consuming.

Which 990 Does Your Club File?

The version depends on your club's size. The smallest clubs — generally with gross receipts of $50,000 or less — file the 990-N e-Postcard. Mid-size clubs with gross receipts under $200,000 and total assets under $500,000 typically file the 990-EZ. Larger organizations file the full Form 990. Choosing the correct form and completing it accurately matters: errors and omissions draw scrutiny, while a clean, well-prepared return builds trust. Manay CPA determines the right form and prepares it correctly every year.

Protecting Tax-Exempt Status

An organization that fails to file the required 990 for three consecutive years automatically loses its tax-exempt status. For a youth soccer club, that can mean unexpected tax liability and a loss of eligibility for grants and certain sponsorships. Consistent, professional filing — combined with good year-round bookkeeping — is the simplest insurance against that outcome.

Payroll and Worker Classification

Paying the people who make a club run is one of the trickiest compliance areas in youth sports. Clubs often rely on a mix of salaried staff, seasonal coaches, referees, and one-off clinicians, and each may be treated differently for tax purposes. Getting classification and payroll right protects both the club and the individuals.

Employee vs. Independent Contractor

The distinction turns on control: if the club sets the schedule, provides the methods, and directs how the work is done, the worker generally looks like an employee (W-2). If the worker controls how the work is performed and offers services independently, a contractor (1099) relationship may be appropriate. Misclassifying employees as contractors is a frequent and expensive mistake — it can trigger back payroll taxes, penalties, and interest. We review each role and set up payroll or contractor reporting the right way.

Payroll & HR Support

Beyond classification, clubs need reliable payroll processing, withholding, and reporting, plus basic HR compliance as they add staff. Our payroll and HR consulting handles the mechanics so board members and administrators aren't left piecing it together between seasons.

Accounting, CAAS & Fractional CFO

Different clubs need different levels of financial support, and the right choice usually changes as an organization grows. Matching the service to the stage keeps costs sensible while ensuring nothing important is missed.

From Bookkeeping to Strategic Advisory

Bookkeeping keeps the books clean and transactions recorded — the essential foundation. Client Accounting & Advisory Services (CAAS) build on that with meaningful reporting and guidance, helping boards understand the numbers behind their decisions. Fractional CFO support adds senior financial leadership on a part-time basis — ideal for larger clubs and leagues that need strategy, budgeting, and forecasting without the cost of a full-time CFO. Through the VYSA partnership, member clubs can access whichever level fits, at preferred pricing.

Governance, Education & Individual Tax

The partnership goes beyond club-level accounting. Board and governance financial education helps volunteer leaders understand their fiduciary responsibilities, read financial statements, and ask the right questions. Educational webinars in business and tax best practices — tailored to youth soccer clubs, board members, and organizational leaders — build lasting financial literacy across the community. And because the people who lead clubs have personal financial lives too, individual tax planning and preparation services are available to coaches, directors, and board members who want personalized strategies and confident compliance.

Why Work With Manay CPA

Manay CPA is a full-service accounting, audit, tax, and advisory firm serving businesses and nonprofit organizations across all 50 states, with decades of experience and recognition from the U.S. Chamber of Commerce, Inc. 5000, and the Forbes Business Council. The firm pairs deep nonprofit expertise with a hands-on, partner-level approach — dedicated professionals who get to know your organization rather than a rotating cast of contacts. For VYSA member clubs, that means proactive guidance, transparent communication, and measurable results — a financial partner focused on stronger organizations, stronger communities, and the continued growth of youth soccer across Virginia.